Shredding On-Site Services – Legal, Healthcare, and Financial Institutions
Professional shredding of confidential documents on-site for small and large firms which deal with personal information of private individuals has been declared mandatory in several states. This is to ensure that personal information of an individual is not stolen for criminal activities. Onsite shredding saves money and clears up space inside the office and home for more important tasks. Our onsite shredding service truck will travel to your location and shred the documents into undecipherable strips using green processes that are friendly to our environment.
We also offer secure storage shred-bin options at your office premises which are cleared on a scheduled basis without any extra charge to ensure security and protection of sensitive information. These processes comply with local and federal regulations.
Destruction of records by healthcare providers
Computerization of health records and patient’s details by hospitals and health clinics has made old paper documents obsolete. But burning them or tearing them up will not solve the issue and these can lead to violations of Health Insurance Portability and Accountability Act. The best solution under these circumstances is to hire the services of a document shredding provider which will dispose of these documents in a secure manner and the healthcare provider will be saved from the problem of garbage disposal too.
According to recent regulations, hard copies of current patients have to be stored for six years while children’s records have to be kept till they are 18 years old. So the only alternative left is for hospitals to digitize this information and keep the original documents in a safe place until they are fit to be shredded.
Mandatory destruction of client information by financial services providers – Financial institutions are liable under the GLBA Act to implement all safeguards for the protection of private information of its customers. This law is applicable to all financial services providers like foreign and national banks along with institutions which provide financial and investment services. They have to protect customer details like social security number, driver’s license number, and phone and email details which are collected as a part of their record keeping services. Insurance companies, loan firms, credit card firms, investment service providers etc., have to ensure that this information is not misused by a third party as they will then be liable for strong penalties.
Destruction of documents by legal agencies
The Fair and Accurate Credit Transactions Act has set up regulations to prevent and punish acts of identity theft and consumer fraud. It mandates that companies or people who collect personal information of consumers for a business purpose have to take adequate measures to protect them from theft and take responsibility in the efficient disposal. If a customer’s personal information like social security number, driver’s license number, phone and email details which are collected by legal services providers like licensing agencies, loan processing firms, lawyers firms, is misused by a third party it can result in strong penalties. Secure destruction regulations are applicable to all business firms which collect personal information for business purposes from clients during their business transaction.