Document shredding is an important legal process for many small businesses, medical agencies, government bodies and law firms. Companies need to keep client data safe and secure and also ensure that there is a proper hard copy trail of how documents have been safeguarded and eventually destroyed with Hillsborough County Local Paper Shredding.
Small businesses are governed by both state and federal rules on the subject of document destruction. It is crucial that companies look for shredding services that are members of the National Association for Information Destruction or NAID. The association is a not-for-profit one and is aimed at safe destruction. It serves member service providers across North America, South America, Australia, Europe, South Africa and Asia.
Know the laws
Before you choose a paper shredding services company for Hillsborough County Local Paper Shredding, you should also know the following laws that apply to every individual and business in the United States.
FACTA is the Fair and Accurate Credit Transaction Act of 2003 which is a federal law aimed at lowering risks that come with poor disposal of consumer data. The Health Insurance Portability and Accountability Act or HIPAA is aimed at the healthcare/medical sector. There are other state and federal laws as well to protect privacy.
Why should you shred?
Protecting data of your clients is an ethical requirement as a business, so you should. If information is discarded without adequate destruction, it could be retrieved. Failure to safeguard client data could lead to prosecution. Also identity theft is a very crucial concern in the modern world, and proper shredding of documents is extremely important.
Choose a service carefully
When you choose ShredGreen, Inc., we will provide special bins that are secure so you can dispose of important data. We will pick it up at scheduled points of time and take it to a mobile shredding unit, where it is destroyed. The shredded waste is then sent for recycling. After each such shredding, we can provide you with a certificate of destruction or COD, so you have legal evidence of the shredding.
Do your homework
Whether you are a small business or a big corporation, your staff should be aware of the storing and eventual disposal of sensitive data. Proper training should be provided from time to time. You should take steps such as having a paper bin that is locked and is inaccessible to everyone. We provide free lockable bins for your convenience. Also ask us about services such as destruction of hard drives and electronic data.