Corporations and organizations are becoming increasingly aware of environment-friendly methods of destroying documents and electronic data. It is important that the services of a professional firm are sought to destroy documents or hard drives. Erasing files from the hard drive is definitely not adequate, and the only way to ensure data is completely and safely destroyed is by way of shredding. State-of-the-art technology is made use of to ensure that the data can never be retrieved or pieced together.
ShredGreen, Inc. makes sure there is a written process in connection with the destruction of hard drives. Before the destruction, such a company gives its customers a detailed description of what method has been used in destroying either documents or hard drives. In the case of hard drives, the hard drive serial number is noted, unless there is an agreement with the customer that says such a record is not required. The record is given back to the customer once the destruction has been carried out.
What Does a Certificate of Destruction Have?
Typically, a certificate of destruction includes details of procedures, the number of hard drives and documents destroyed, and company address among other information. The certificate points out that all the equipment and electronic data are destroyed in a secure manner. Also, ShredGreen, Inc. makes sure that any details of an owner’s association/identification with a computer are removed from the computer or destroyed as requested.
Digital Data Certificate
In cases where information is destroyed by way of software, a certificate of destruction for digital data is provided by some service providers. Some data destruction services firms will offer clients video evidence of their data being destroyed.
Companies need to show that they are compliant with Health Insurance Portability and Accountability Act (HIPAA) policies. The waste that comes from shredding also needs to be managed in an eco-friendly manner. The equipment used by ShredGreen, Inc. also can destroy media such as DVDs, floppies, credit cards, circuit boards etc by shredding them into tiny bits that cannot be deciphered.
Importance of COD
Why is a certificate of destruction important? A COD is crucial for a company because it serves as evidence that your documents have been destroyed. It is legal proof on the part of the company that the documents have been destroyed in accordance with legal requirements.
Apart from HIPAA which addresses medical data, and state/federal laws, there is also FACTA, which is the Fair and Accurate Credit Transactions Act, which says that non-compliance or violation can mean heavy penalties and damage.